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RFQ: Community Vision Process and Site Design Development for Terry Avenue 

The First Hill Improvement Association is accepting submittals of qualifications from licensed design firms to lead a community visioning process and develop schematic designs for a redesign of Terry Avenue between Cherry and Marion Streets. The final deliverable is an approved 30% architectural design with cost estimates. The budget for this first phase of the project is up to $27,000.   The deadline for submittals is Friday, July 26th, 2019.

Background

First Hill Improvement Association (FHIA) is the neighborhood association of First Hill in Seattle, Washington. FHIA employs two staff persons with expertise in urban planning and is a non-profit, 501(c)(3) corporation with a Board of 14 members. Residents, medical center representatives, and business owners are elected by the membership to serve on the Board. The purpose and goals of FHIA are to advocate for the neighborhood on issues relating to Urban Design and Public Space, Transportation, Safety & Cleanliness, and Economic Sustainability. Activities include negotiating with developers and the City regarding pedestrian friendly urban design of private and public buildings and spaces, creative use of public right of ways, equitable transit and transportation, and communicating with the neighborhood via website, social media, e-newsletter, and public meetings. Activation of public spaces, community clean ups, and advocating for homeless neighbors are among FHIA activities whose mission is to make First Hill a welcoming and attractive place for all.

Project Description

First Hill has long been identified as a high-priority neighborhood for open space. The First Hill Public Realm Action Plan (PRAP) was finalized in 2015 with the goal of expanding the total area of public space through right-of-way reallocation, private development partnerships and site acquisition for open space. The Terry Avenue Concept Plan, as identified in the PRAP, seeks to create 40,000 square feet of new open space along Terry Avenue by creating a pedestrian-priority street from Spring to Terrace Streets. Incremental development of the Terry Avenue pedestrian priority has been identified by the community and adopted into Seattle’s Right-of-Way Improvement Manual.

FHIA coordinates with the Seattle Department of Transportation (SDOT), developers, and property owners along Terry Avenue to address the critical need of more open space in the neighborhood. On just three blocks of Terry Avenue, over 1,100 additional residential units are being constructed. This rapid growth provides opportunities to leverage private development and meet our community’s critical public open space needs through the implementation of the Terry Avenue Concept Plan.

The selected consultant will work with FHIA and its partners at the Seattle Department of Transportation to develop an architectural design for Terry Avenue between Cherry and Marion Street. The final design will encompass 2 blocks on Terry Avenue between Cherry and Marion Streets. It is the hope that these two blocks will set a precedent for further redesign of Terry Avenue.

Project Scope

FHIA seeks to engage a consultant who specializes in public space and has a background in public engagement and outreach, familiarity with the First Hill community, designing public spaces that serve multiple user groups in an urban environment, and existing relationships with key City departments including SDOT.

The consultant will lead the project development, including public outreach, creation of designs, and development of a plan to be approved by the community and SDOT.

The consultant will report to the FHIA Director and will submit regular reports to the FHIA Board of Trustees and Steering Committee for this project. The FHIA Director will help the consultant manage the project scope, schedule, and budget and will support the work of the consultant through regularly scheduled progress reviews, by using FHIA resources and networks to conduct outreach and marketing, and by engaging our network of members and community partners.

Project Elements

1)  Studies and Public Outreach

>  Produce demographic information of current and potential likely users of Terry Avenue.

>  Perform site analysis.

>  Develop and implement a robust public engagement plan to understand the community priorities for Terry Avenue. Outreach to include at least three public events, an online survey, stakeholder interviews, and focus groups involving multiple Terry Avenue stakeholders and users.

>  Produce a report that identifies utilities within the Right of Way on Terry Avenue.

2)  Design Concepts and Vision Development

>  Using community feedback, develop concept designs to produce a single architectural design and cost estimates for Terry Avenue between Cherry and Marion Streets.

3)  Report, Graphics, and Presentation

>  Final Report of Design and Vision Document including Cost Estimate appropriate for presentation, outreach, fundraising, and advocacy.

>  Presentation at one FHIA public meeting with goal of community adoption of plan.

>  Presentation to SDOT.

Project Budget

This project is funded through a grant from the City of Seattle Department of Neighborhoods’ Neighborhood Matching Fund and private donations. The budget for this first phase of the project is up to $27,000.

Project Qualifications

The following is a list of desired qualifications that should be discussed within the proposal:

>  Proven experience in creating implemented schematic and architectural designs for public spaces

>  Experience collaborating with diverse stakeholders

>  Experience facilitating large community meetings

>  Expertise developing comprehensive site plans

>  Creative, innovative, and flexible design approach

>  Proven experience in planning, design, and phased construction projects of similar scale and comparable scope

>  Proven experience working with Seattle Public Utilities, SDOT, and Seattle City Light in identifying utilities and other impediments to development in the Right of Way

>  Experience with the First Hill Community

RFQ Specifications

Please send five (5) hard copies, stapled, and an electronic file to Anne McCullough, FHIA Director, at anne@firsthill.org and to 1425 Broadway, #281, Seattle WA 98122 by Friday, July 26th, 2019.

Proposals should include the following information:

1.  Letter of interest: One page, identify lead firm, project manager, and key staff proposed to work on the project.

2.  Proposal: 12 page faces maximum. Cover page and Project Budget not counted toward page limitation.

>  Profile of the firm, including number of employees, location, number of years in business, relevant experience, and identification of any sub­consultants.

>  Description of your project understanding and your approach to satisfying the requirements of the scope.

>  Qualification of the team as it relates to this project, including:

o  Resumes of the project manager and key staff assigned to work on the project.

o  Description of similar recent projects completed, including year completed, how well the project met the scope, timeline, budget, construction cost, references, and owner’s representative contact information. Demonstrated success in designing similar projects with grant funding is a plus.

>  Experience working with community groups and public agencies, facilitation of community meetings and workshops, and consultations with volunteer committees.

> List relevant professional licenses.

3. Project Budget: One page, provide a budget for project proposal.

4. References: At least two professional references (including contact information) for similar projects.

Selection Process 

A selection panel will oversee the selection process.  The panel will review all applications received, identify finalists for interview, and select a firm for the job on the basis of the interview and application. The panel reserves the right to make no selection from the submitted applications and interviews.

 RFQ Timeline

RFQ Advertisement posted in the DJC Thursday, June 27th, 2019
Terry Avenue site visit on Friday, July 12th, 2019
Proposal submittals due by Friday, July 26th, 2019
Short­listed firms will be notified by Friday, August 2nd, 2019
Interviews will be held the week of August 5th, 2019
Notification of selected firm by Friday, August 16th, 2019
Contract signed and Notice to Proceed by Friday, August 23rd, 2019
Anticipated final project deliverable by Sunday, March 1st, 2020

Site Visit

All applicants are invited to a site visit on Friday, July 12th, 2019 at 3pm. We will meet at the intersection of Columbia and Terry Avenue. This will be an opportunity for applicants to ask members of First Hill Improvement Association questions in regards to this project.

Contact Information

Direct questions in writing to FHIA Director Anne McCullough anne@firsthill.org